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Annual Outreach Conference to Increase Diversity in Science Conference


Applications for 2014 are closed; 2015 Dates TBD.

INFORMATION FOR 2014 ATTENDEES IS BELOW

Conference Agenda
Click here for the agenda document

Dress code
Business casual.

Travel

The CCDD covers the cost of attendees’ round-trip travel (airfare, bus fare, or train fare; please note: we cannot reimburse for mileage or parking unless there are extenuating circumstances. Contact Outreach Manager Melanie Larsen, malarsen@hsph.harvard.edu, if your travel may require an exception). Please see the Student Travel Agreement & Student checklist, along with the information above, for further instruction on how to book your travel.

Checked baggage

The CCDD cannot reimburse for checked baggage. As airlines often charge feeds for checked baggage, we recommend that you plan to carry on your baggage to save money. Please check your airline’s website to see if they have fees as you prepare to travel. Here are the TSA guidelines for what items are allowed on a carry-on bag. Please also check the website of the specific airline you are flying to see their regulations for the size of baggage that is allowed.

Ground Transportation

*Ground transportation (from the airport to the hotel, from the hotel to HSPH for the second day of activities, and from HSPH to Boston Logan) is not reimbursable by the CCDD. Please see the information below about fares for the MBTA (subway & bus) system, as well as estimated taxi fares to & from Boston Logan Airport.

Subway fare: $2 (you can pay with cash or credit/debit card at the MBTA station)

Bus fare: $2 (you can pay with cash only onboard the bus)

Estimated Taxi fare from Boston Logan Airport to Westin Copley Place: $35 - $45

Estimated Shuttle Fare via Go Airport Shuttle: $17

Estimated Taxi Fare from HSPH (677 Huntington Ave) to Boston Logan: $35-$50

Boston Logan airport is located 7 miles from where the conference is being held in downtown Boston.  The Westin hotel can be accessed via subway/public transportation called the MBTA (or "T" by locals).  The cost is $2.50 one way.  Once you are outside of the airport terminal, look for the signs for "Massport Shuttle Busses".  You will need to board this free bus, which will take you to the Blue Line Airport "T" station.  You can take any Massport bus numbered 22, 33 or 55.  This shuttle bus will drop you off right in front of the "T" station. Once inside, you will need to purchase your ticket.  

Once you have purchased your ticket, proceed to the area marked "Inbound" or "Bowdoin".   You will take the Blue line train to the State Street Station where you will change to the Orange Line. Take the orange line Outbound toward Forest Hills to the Back Bay station stop, where the hotel is.  When exiting the train station, make sure you use the Dartmouth Street exit (it is marked, and you can ask MBTA staff).  The hotel’s directions can be found here: http://www.westincopleyplaceboston.com/directions.

Cab fare is not reimbursable through the travel scholarship.  If you choose to take a cab, at your own expense, the average cost will be between $25-$45.  On Saturday, when you return to the airport, you may find it worthwhile to share cabs with your peers.  Staff will be available to help you obtain cabs Saturday afternoon.

Hotel

Westin Copley Place, Boston

10 Huntington Ave, Boston, MA 02116

(617) 262-9600

The CCDD covers the cost of lodging at the Westin Copley Place for the duration of the students’ stay for the conference. The standard approved itinerary will arrive in the mid-morning of Friday, May 2nd, include staying 1 night at the Westin Copley Place, and departing Saturday evening, May 3rd. As mentioned above & on the travel contract, alternative itineraries will be permitted as necessary.

Each student will be assigned a roommate of the same sex. If you have another person from your network who is also attending the conference and you would like to room together, please note this on your travel contract. If you don’t know anyone, don’t worry! We’re really excited for all of you future researchers to meet & we’re hoping you’ll see having a roommate as an opportunity to network and build relationships with other students. If special accommodations regarding your lodging are necessary (accessibility needs for those differently abled, etc) please contact Outreach Manager Melanie Larsen (malarsen@hsph.harvard.edu) so we can work to find a solution to meet your needs.

Food

We are providing meals for conference participants on Friday and Saturday, including: coffee during the 4-5pm registration; dinner Friday evening at the reception; and breakfast and lunch on Saturday. We are not able to reimburse other food costs.

Friday, 5/2

  • Conference Location
    • Westin Copley Place, Boston
    • 10 Huntington Ave, Boston, MA 02116
    • (617) 262-9600
  • Schedule Information
    • Flights arrive for most students in the mid-morning & early afternoon; the latest a flight can arrive at Boston Logan (BOS) is 3:00pm
      • Directions from Boston Logan Airport to Westin Copley Place Hotel
        • You can arrive by MBTA (Blue line to Orange Line)
        • Or taxi or shuttle
    • Students can check in/leave bags at the Westin Copley Place Hotel if check-in isn’t yet available
    • Conference registration begins at 4pm
    • First conference session begins at 5pm
    • Reception dinner begins at 7:30pm

 Saturday, 5/3

  • Conference Location
    • Harvard School of Public Health  
    • 677 Huntington Avenue, Boston, MA 02115
    • Kresge Building
  • For those students flying out on Saturday evening, we will require you to check out of the hotel in the morning before coming to the conference sessions at HSPH
    • You should bring your luggage with you, and we can store it in the lecture hall where we’ll be meeting
  • Directions from Westin Copley Place to HSPH
    • You can walk (1.6 miles) – see map
    • You can take the 39 bus ($2 fare, you can pay in cash on board) – see map for the Route 39 stop locations
    • You can take the Green Line E Line Train ($2 fare, and you can get a fare card at the MBTA Station) – see the map for stop locations.
    • Some of you may prefer to call a taxi & split the cost together.
  • Conference Session & Meal Schedule Information
    • Breakfast served at 8:00am
    • First conference session begins at 9:00am
    • Last conference session ends at 3:30pm
    • Evening: most students leave on flights that evening; the earliest time a flight can depart from Boston Logan (BOS) is 6:00pm
      • We suggest students have cash and plan to split cabs with each other to head to the airport.  However, if your flight is later, we will provide directions for the T.
      • Conference organizers will plan to call taxi cabs that will arrive at the school starting at 3:30pm and onward to help facilitate transportation to the airport

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APPLICATIONS ARE NOW CLOSED FOR THE MAY 2014 CONFERENCE

This conference is for undergraduate students from under-represented groups** who have an interest in public health & mathematical modeling. 

If your application is accepted, conference registration is free.

If you are not local to Boston, we are offering travel scholarships that cover transportation (airfare or bus fare) and hotel costs. Please see further instructions below.

Decisions about admittance to this program & awarding of travel scholarships will occur on a rolling basis. While the deadline for applications is March 15th, early application is strongly encouraged.

We are giving priority to those students who have not attended the conference before; we will still consider your application if you are a past attendee. 

If you have any questions, please contact Outreach Manager, Melanie Larsen

Travel Scholarship Information
  • For those students who are not local to Boston and are members of under-represented groups, please note if you would like to be considered for a travel scholarship (there is a question within the application where you can select "Yes"). Pending the acceptance & approval of your application, our administrative team will be in touch with you about signing a travel award contract and confirming details.

**ELIGIBILITY:
In order to take advantage of this opportunity, applicants must meet all of the criteria below:
  • Applicants must be U.S. citizens, U.S. nationals, or permanent residents of the U.S
  • Applicants must be from an underrepresented group in biomedical research, which includes: students with disabilities; students from an economically disadvantaged background (this requires additional supportive documentation); students from racial and ethnic groups that are underrepresented, such as: Blacks or African Americans, Hispanics or Latinos, American Indians or Alaskan Natives, and Native Hawaiians and other Pacific Islanders
  • Applicants must have a GPA of 3.0 or above
  • Applicants must be from a quantitative science background OR have taken several quantitative classes beyond intro level courses

APPLICATIONS ARE NOW CLOSED FOR THE MAY 2014 CONFERENCE